Organizational Meeting
Agenda 01/06/2025
Call Meeting to Order
Pledge of Allegiance
Recognize any newly elected supervisors taking office. (NONE)
Nominate and motion to elect permanent chair for year 2025.
Nominate and motion to elect vice-chair for year 2025.
Appoint or reappoint employees who are not elected officials.
Appoint Wastewater Clerk for 2025.
Appoint Secretary/Treasurer for 2025.
Appoint Wastewater Treatment Facility Operator for 2025.
Appoint Wastewater Treatment Facility Operator (other) for 2025.
Appoint Road Master of Duncan Township for 2025
Appoint Other Employees of Duncan Township for 2025
Road Crew
Other
Working Supervisors
Establish Compensation for all positions for 2025
WW Clerk compensation, current (500).
Secretary-Treasurer compensation, current (450).
WW Treatment Facility Operator compensation, current (25.00).
WW Treatment Facility Operator (other) compensation (23.00)
Road Master of the Township (21.00)
Road Crew (20.00)
Working Supervisors (18.00)
Outside meeting pay for any township employee (18.00) plus mileage
Township meeting pay for non-elected personnel. (WW Clerk, Secretary-Treasurer, Road Master)
Treasurer Bond – The Secretary/Treasurer’s Bond is currently at $1,000,000 and the Wastewater Clerk Bond is currently at $200,000.
Motion to set uniform mileage rate for 2025 to that set by IRS. I.R.S. allowable rate for 2025 is $.70 per mile.
Appoint township’s legal counsel/solicitor for 2025.
Appoint one registered elector of the township to serve as Chair of the Vacancy Board.
Motion to appoint Emergency Management Coordinator for 2025.
Motion to appoint Sewage Enforcement Officer/Agency. (NCSA)
Motion to select depositories for township funds for 2025. (FCCB, C&N and PLGIT)
Establish a regular monthly meeting location, time, and dates.
Motion to authorize Secretary/Treasurer to pay certain bills between meetings.
Motion to set Tax Collector for 2025.
Tax Collection Committee – Need to motion who the delegates will be for 2025.
Motion to assign English as the language used for all meetings and correspondences.
Motion to appoint Right to Know Officer.
Motion to set up clean-up dates for 2025. (Dumpsters needed?)
Motion to appoint person(s) to attend PSATS Conference in May and function as delegate.
Motion to allow Secretary to attend PAMA conference in August.
Adjourn meeting.
January 6, 2025
Board of Supervisors
Duncan Township
Call Meeting to Order/Pledge of Allegiance
Approve minutes for meeting on December 9, 2024
Approve Treasurer’s reports.
Public Comment
Old Business:
Duddy/Wilson Property
Short Term Rental Ordinance – for passage in February
Robert Janeski property – New copy received, needs signatures
Watkins/Hart violation –
Transient Business Permit – tabled until after new year.
Fireworks Ordinance – tabled until after new year.
General Code – contract received, need to send in check
Equipment purchases
Supervisor Pay
New Business:
Financial Interest Statements
New Bidding Amounts
Erb Inspection Audit
PSATS Briefing
Building Permits:
Work Items:
Correspondence:
Information:
Pay Bills
Adjourn Meeting
WW Meeting Minutes _____________ Treasurer’s report/Bills _________________
Discussion Adjourn ____________________________
Auditors Meeting
Call the meeting to order
Organize – appoint chair, vice chair and secretary
Set working supervisor wages – currently we have one supervisor working as an employee.
Road Crew worker
Supervisors called in to work
Set date to start audit
Adjourn meeting